2015-03-29 Board meet

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Summary

Started 5:35 pm
Finished:6:13 pm

Location

RMM 5502 1st ave N Birmingham, AL 35212

Participants

Shawn Pearson. vicechair, meeting chair
Shirley Hicks, secretary, minutes
James Nylen, treasurer
Chris Lais, member-at-large
JC Porras, member-at-large
John Rhymes, member-at-large

Absent

Trae Watson, chair

Board Meeting Agenda

Old

New

Upcoming Events
Whole Foods Easter event, Saturday, 9 - 11 pm
Shirley - LIONS Young Women's Code Camp
James Nylen - Makers Local 256 visit April 11th
May 8th - Light Dreams - UAB
Woodlawn Street Market - April 11
We now have ADT security in place. Not activated yet. Steven Wyss has details.

Treasurer's Report

Finances through March 29, 2015
We have 39 members as of end of January
501(c)3 affirmation letter should be here in a week, request in for determination letter - John Rhymes

upcoming events and deadlines

  • Donation of goods to space when 501(c)3 letter in hand
    • Space insurance

Committee Updates

Grants

Outreach

Makers or Partner proposals

  • advisor nominations & votes

closing announcements

  • meeting adjourned till the last sunday of next month at 5pm


5 minute break till maker meeting

Back Burner

Minutes

Old

Asbestos

  • Results of test kit (James) - Floor tiles are 5 - 10% asbestos. According to asbestos contractor who came in to give us a consult, this isn't a big deal. Our adhesive grinding volunteers handled it sensibly.
  • There are two additional pipes at the back of the space with asbestos insulation. Contractor's ballpark estimate - $2500 to remove.
    • Should be landlord's responsibility

Rear room floor

  • Shawn's contractor's ballpark estimate for work - $8,000.
    • Joist installation should be two 2" x 12" joists with a metal plate in between.
    • Shirley to get formal quote for the engineer (see last week's maker meet) to include in James' letter to landlord.
    • James to include the letter with rent check. Shawn, Shirley & James to write draft.

New

Wild Apricot CRM - $540/year

  • Selection notes
  • Shirley made case for adopting Wild Apricot CRM as our initial member management system. Has about 70% of what we need, has APIs to allow us to develop additional modules to library loans, equipment lockouts and passcards.
  • Requested approval for Shirley and James to continue developing our member database within the Wild Apricot framework during 30 day free trial, to go to $50/month use level, and when satisfied with setup, to lock in for one year at $540 for the year ($600 full price - 10% discount for one time payment).

Treasurer's Report

Finances through March 29, 2015

upcoming events and deadlines

Upcoming Events
Whole Foods Easter event, Saturday, 9 - 11 pm, Eggbot, EggBabit & Eggcaster. Shawn, Trae & JC will do the event.
Shirley - will attend LIONS Young Women's Code Camp, present on career opportunities in tech, talk about open source software and hardware.
James Nylen - Visiting Makers Local 256 April 11th. Invites any other interested RMM members to come along.
May 8th - Light Dreams @ UAB - RMM needs to be prepared and be there. Link to the 2014 event
Woodlawn Street Market - April 11, - Missed booth opportunity. We will make a point of being open with demonstration projects. Will need to create a sidewalk board.
We now have ADT Security installed. Not activated yet, will be later this week. Steven Wyss has details. If you are a key holder and haven't received a passcode, please contact him.

committee updates

Grants

John Rhyme - teacher membership application needs to be written up and promoted.
Annual 2015 budget projection approved - Shirley to update 2014 Annual report and upload to our website and Guidestar

Outreach

  • 1 coupon redeemed from the 25 given out at CARSF.
  • 22 coupons given out at the Young Women's Empowerment Conference.

makers or partner proposals

closing announcements

  • meeting adjourned till the last sunday of next month at 5pm

Votes

Approved last meeting minutes - 5 yea, o nay

Evaluate Wild Apricot - 5 yea, 0 nay