2015-05-31 board meet

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Summary

  • Monthly board meeting
  • Start: 5:24 pm
  • Adjourned: 6:15 pm

Location

RMM 5502 1st ave N Birmingham, AL 35212

Participants/RSVP

  • Shirley Hicks, secretary
  • James Nylen, treasurer
  • Trae Watson, chair
  • Shawn Pearson, vice-chair
  • Chris Lais, member-at-large
  • Russell Holcombe, member-at-large

Board Meeting Agenda

Old

  • Review of previous minutes
  • Review of events
  • CV request for advisory circle
  • Past event - Richard Morgan reported some pounding on the east rear door
  • Building reno
  • Inventory preparation

New

  • Upcoming tau day - June 28 (James gave a formula demo) e^i(tau)=1
  • The Forge and Mono have closed.
  • Birmingham Chamber of Commerce membership
  • Participation in site security study

Treasurer's Report

  • Account balances
    • Proposal - vote to approve offer of $850/month rent increase

upcoming events and deadlines

committee updates

Grants

outreach

  • advisor nominations & votes

closing announcements

Minutes

Old

  • Review of previous minutes
  • Review of events
  • CV request for advisory circle
  • Shirley and James went ahead and purchased one-year Wild Apricot subscription.
    • Original approval for purchase at last board meeting was to sign on for a monthly subscription at $50/month, to finish evaluation and then commit to a one year contract.
    • Shirley and James explained that Wild Apricot announced a price increase in mid-May and that in order to get the old price, they made an executive decision on behalf of the group.
    • By locking in, [CRM cost $550, instead of $840/year].
    • Gives us a year to see if the open-source Seltzer platform will be mature.
    • They said that they would not do it again, but would ensure that a substantial change in purchase would be sent out for an email vote prior to any future purchases.
  • Building reno - estimate went to landlord in letter with rent check
    • Ballpark estimates have been done - no refinement in budget needed until deposits made on work
    • Landlord's estimate is that his in-house teams can do it for substantially less than commercial estimates - the problem is time.
  • Equipment inventory planning
    • Prerequisite: inventory triage - we need to inventory the bigger more expensive equipment to replace first, estimate parts inventory value.
    • Shirley setting up.

New

  • Past event - Richard Morgan reported some pounding on the east rear door.
    • Also triggered an ADP security system alert.
    • Not sure if it was a break-in attempt or not.
    • "Season of experimentation" (by local teens) need to pay attention to what's going on around the building.
  • Russell suggested a secure storage area for valuable tools if needed.
  • Upcoming tau day - June 28 (James gave a formula demo) e^i(tau)=1
  • Both late-night music venues in the neighborhood, The Forge and Mono have closed.
      • There were complaints from a neighboring studio that runs local youth training regarding Mono about cigarette butts in the alley outside their space.
  • Trae pledging $150 for BIrmingham Chamber of Commerce membership.

Treasurer's Report

  • Account balances - $2000 on hand
    • We had an overdraft fee charge - we need to either setup overdraft coverage or a line of credit
      • James (treasurer) to look into our options.
  • Next steps: negotiate with landlord for building repairs
    • James prepared a cash analysis - we can afford to increase our rent payment to $850, with current membership.
    • Proposal - vote to approve offer of $850/month rent increase (JC sent in an email vote in advance of meeting)
      • Contingent on the asbestos removal and back room renovation work gets done.
    • Proposal - vote to approve offer of $850/month rent increase (JC sent in an email vote in advance of meeting)
      • Contingent on the asbestos removal and back room renovation work gets done.
  • Russell suggested a secure storage area for valuable tools if needed.
  • Trae pledging $150 for BIrmingham Chamber of Commerce membership.
  • James - Automattic - California researcher is studying ite visits versus site security
    • University of California Irvine - NSF grant data.
    • Our concern is privacy.
    • Vote to contribute to the research - 0 yea, 6 nays, 1 abstention
  • Shirley offered to contribute two personal sites - will follow up privately

upcoming events and deadlines

No major updates

committee updates

No major committee updates

Grants

No major updates

outreach

No major updates
  • advisor nominations & votes
No new nominations

closing announcements

  • meeting adjourned till the last sunday of next month at 5pm
  • 5 minute break till maker meeting

Votes

Approval of Wild Apricot 1-year purchase - 6 approved, 0 nays
Approval of last minutes - 5 yea, 1 abstention
Vote regarding making group website avaiable as a security test subject: - 0 yea, 6 nays, 1 abstention