Talk:Standing rules

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working proposals for standing rules

  • can makers go through certification on any equipment or is that reserved for members or is certain equipment. -trae

working dues

dues are as follows:

  • makers
    • makers: 20$/month
    • family makers pass: 15$/month
  • Members
    • Basic member: 35$/month
    • Full Member: (with storage) 50$/month
    • Full Members may apply for a room at a total rate of 100$/month

Please add to treasurer's job description - "Verify and report new member enrollments to secretary and to security chief, as well as member departures."

Basically, we need to be on top of both people coming in, and people leaving - and why. Velochicdunord (talk) 09:45, 16 December 2015 (EST)

As we roll forward into 2016, it would be good for the financial health of the group if we consider building in an annual inflation allowance into the membership cost. For estimating and planning purposes, many businesses and organizations use 2%/year. Inflation within the US has been around !%/year to flat for the past five years - but if the economy returns to a higher rate of fiscal circulation (and vigor), we can expect 2%. For discussion. Velochicdunord (talk) 11:20, 6 December 2015 (EST)

proposed room costs

I think making a shared room cost $80 split even ($40 each) would be better -- maybe 70/35 user:dhj Will review this as part of revising business plan for 2016 Velochicdunord (talk) 11:20, 6 December 2015 (EST)

storage

at the 501c3 party i'm thinking of proposing a standing rule that the board and full members, can vote on a monthly basis to renew, replace or establish rooms for projects proposed by any number of full members provided that they are not permanent. those that are permanent would be accessable to all members and would be voted on by the entire membership. an individual that maintains that room would get a significant discount in dues. storage lockers can be permanent with no voting needed except over standard sizes.

this would mean that rooms are proposed for by full members who wish to work on their projects in them. the monthly vote is also an opportunity to show and tell what you've been working on and get feedback. this allows for project favoritism in the event of a room shortage, prevents grandfathering in people who dont use their rooms, and encourages room sharing. our goal as board would be to use the show and tell as a positive critique. i dont think room holders would need to be present for all these meetings. this could also act as an extension of a parking ticket system. allowing a monthly time for people to claim or move to salvage stuff left in common areas. Wikiadmin (talk) 20:40, 7 October 2013 (CDT)

firearms

vote: 1. No firearms in the space 2. this is not an open carry zone 3. locked weaponhold -stephen

Points/discount

Board can assign points, to board voted specified job per individual totaling a set monetary discount or retro award.

I would like to see this, a monthly featured member (I'd like to do the interview and the write-up as part of getting to know our membership) Velochicdunord (talk) 11:20, 6 December 2015 (EST)

Space Cleanliness Proposal

  1. Clean up when finished working on your project. Return tools to their designated storage places, wipe down working surfaces, sweep floor and tidy furniture and working area before leaving. Leave the space as clean for the next person as you would like to have for yourself.

Still problematic. Need to post the short space rules in public view. Velochicdunord (talk) 11:20, 6 December 2015 (EST)

Penalties

Option 1 - 3 or 5 demerit points

  1. Any member has the option to flag a person who was using the space prior to them. Is this workable? Or should it be the Lab Hosts?
  2. Flag their name on the bulletin board?
  3. How do other spaces handle this?
    1. Frankenstein's Makerspace space use rules

6 month Temporary positions

these are rough drafts for positions in accordance with our bylaws.

The Comunicator

Responsibilities of the Communicator includes but is not restricted to the facilitation of members in carrying out and to themselves carry out

  • advertising and promotions
  • pricing
  • market research
  • Press and interorganizational relations

Also, responsability for communications between the board and membership at large with a wide range of stakeholders, including but not limited to

  • other members
  • makers
  • investors
  • media
  • bloggers
  • influential members of the business community
  • the press
  • the community
  • the public.

Chief of Technology

The Tech Chief is responsible for information & technology planning, procurement, and architecture for RMM.

This includes but is not limited to facilitating willing members in accomplishing the following

  • solving organizational problems through acquiring, adapting or creating open technologies needed for running RMM
  • maintenance on both the foundational software platforms for such applications, as well as new hardware technologies within RMM.
  • research on technology integral to products being sold to students or clients
  • research on formulating open intellectual property strategies and using open technologies
  • For RMM Information & technology committee meetings, at the request of members, the Tech chief will either preside over or delegate that a rotation of volunteer members is fulfilling the roles of Chair and Secretary in said meetings.
  • The Tech chief is responsible for the maintenance of an open record of all aforementioned developments and projected costs of such, and presenting them at board and quarterly member meetings.
  • For cases of accessing Network Security, such as breaching the firewall, a member may make a request to the board. The tech chief may be requested to advise on this issue, and if approved by the board, the Tech Chief will facilitate the breach within a three week period.
  • The Tech chief will keep a backup of security information in a location accessible by the board in the event the Tech Chief is not available.

Web Wizard

Responsibilities of the Wiz cover the overall web presence of RMM, including but not restricted to carrying out but foremost training, delegating and facilitating members with the resources to carry out:

  • online strategy
  • systems & software administration
  • hosting
  • facilitation of online marketing & communications
  • business development
  • online community & social media
  • web content development & workflows
  • user experience (analysis/design)
  • online information/data architecture
  • website analytics
  • security
  • archiving
  • accessibility
  • legal issues (for example, copyright, DRM, trademark, and privacy)

At RMM web committee meetings the Wiz may be requested by members to preside over or arranges for other members to volunteer fulfilling the roles of Chair and Secretary. The Wiz maintains an open record of all aforementioned developments and projected costs of such, and presents them at board and quarterly member meetings.

trae (trae) 17:19, 23 January 2014 (CST)

Amendments

Secretary

The Secretary is responsible for the collecting and archiving of information and documentation via the wiki (not a book)

Chief of Technology

The Tech Chief is responsible for technology, security and infrastructure planning, and procurement for RMM.

This includes but is not limited to facilitating willing members in accomplishing the following

  • solving organizational or security problems through acquiring, adapting or creating open technologies needed for running RMM
  • maintenance on both the foundational software platforms for such applications, as well as new hardware technologies within RMM.
  • research on technology integral to products being sold to students
  • research on formulating open intellectual property strategies and using open technologies
  • For RMM Information System committee meetings, at the request of members, the Tech chief will either preside over or ensure that a rotation of volunteer members is fulfilling the roles of Chair and Secretary in said meetings.
  • For cases of accessing Network Security, such as breaching the firewall, the Technology Admin may make a direct request to the Chief of Tech or any other member may make a request to the board. The tech chief may be requested to advise on *The Tech chief is responsible for the maintenance of an open record of all aforementioned developments and projected costs of such, and presenting them at board and quarterly member meetings.
  • The Tech chief will keep a backup of security information in a location accessible by the board in the event the Tech Chief is not available.
Network Admin

Proposal to make this a 3 month position. Responsibilities of the Network Admin cover the networking and databases of RMM, including but not restricted to carrying out but foremost training, delegating and facilitating members with the resources to carry out:

   *network installation and maintenance
   *database systems administration
   *server installation and maintenance
   *software administration
   *user experience (analysis/design)
   *backend information/data architecture
   *implementing security/privacy
   *archiving
   *accessibility
   *domain hosting 

At RMM information systems meetings the Network admin may be requested by the Cheif of Tech or committee members to preside over the meeting as Chair. The Network admin maintains an open record of all aforementioned developments and projected costs of such, and presents them at board and quarterly member meetings. Business Admin

   *business development 
   *business plan
   *Insurance
Communicator

Responsibilities of the Communicator includes but is not restricted to the facilitation of members in carrying out and to themselves carry out

   *advertising and promotions
   *market research
   *Press and interorganizational relations
   *Public outreach

Also, responsibility for communications between the board and membership at large with a wide range of stakeholders, including but not limited to

   *other members
   *makers
   *investors
   *media
   *bloggers
   *influential members of the business community
   *the press
   *the community
   *the public.
   *online community & social media
   *website analytics
   *facilitation of online marketing & communications

15:26, 24 July 2014 (PDT)

Lab Hosts

Proposed language Shirley 11:21, 6 December 2015 (EST)

  • Lab Hosts are responsible for ensuring the functionality of their labs. This includes:
    • Monitoring equipment use to determine what is being used and which may need to be upgraded, and what is not being used and should be removed
    • Monitoring equipment condition (stuff wears out. It's helpful to know when that's happening so that we can plan for replacement)
    • Documentation of equipment to ensure ease of member use
    • Leading sourcing, pricing, and selection of new and replacement equipment
    • Annually verifying and updating equipment inventory
    • Manage operational consumables (saw blades, base sand paper supply, sewing machine needles, wire supplies in the circuits lab, that sort of thing)
      • We can have a discussion about this - is one of the stress points for most maker and hackerspaces. Do you charge a higher membership fee in order to assure that a basic consumable supply is always on hand, or do you require members to provide their own bits, blades and needles with the tradeoffs that the products selected are not always the best fit or appropriate type? If doing this, functionally, this requires a source of supply onsite (vending machine or small supply sales area). We've already talked about a couple of times - but have not made a decision because there was simply too much other stuff that needed to be completed first.
    • Manage and allocate lab funds
    • Developing, linking and posting appropriate instructional materials for use in their lab specialties
    • Work with members developing class series to develop appropriate workshops and classes.

Short Version of Rules

Respect the Space

  • Keep it clean, keep it neat, leave it in better shape than you found it.
  • Do what needs to be done.
  • Always be safe.

Respect the People

  • Everybody’s different. Deal with it.
  • Everyone has different skills and skill levels. Help them grow.
  • In case of conflict, ask “So, what is your project”.

Respect the Work

  • First attempts are never perfect.
  • Big unrealistic dreams can end up awesome.
  • Help them make it better.

Be Excellent

  • Be kinder, more helpful, more generous than anyone else.
  • Make something new and exciting.
  • Go beyond the commonplace to the extraordinary.

Hybrid proposal

General

the points following each rule are not rules but suggestions on how to follow them
1. Be excellent to each other!

  • Be kinder, more helpful, more generous than anyone else.
  • Everybody’s different. Deal with it.
  • Take it upon yourself to take the extra step to bridge communication
  • Everyone has different skills and skill levels. Help them grow.
  • When you can't solve a problem with a person, try helping them solve a problem with their project.

2. Be excellent to projects

  • Make something new and exciting.
  • Go beyond the commonplace to the extraordinary.
  • Remember, first attempts are never perfect.
  • But big unrealistic dreams can end up awesome.
  • Let's Help others make it better with constructive criticism and encouraging suggestions

3. Be excellent to the Space

  • leave it in better shape than you found it.
  • that means clean up after yourself AND others.
  • Lets do what needs to be done without being prompted.
  • But if someone asks you to help clean, help them out
  • Lastly Lets be safe and Look out for other people's safety.

Trae (talk) 15:49, 15 February 2015 (PST)

Lab cleanliness

Incentives for Lab Cleanliness

  • the lab host discount may be directly tied to cleanliness
    • Monthly review at maker meeting to give feedback on cleanliness
  • Lab host updates and feedback.
  • cleanliness a discussion at every maker meeting.
  • Create lab host position to cover hallways bathrooms and kitchen that rotates every month. (obligatory, random?)

Trae (talk) 15:49, 15 February 2015 (PST)

Proposed language for Vaping Rule

Vaping within the space is permitted, with the following restrictions:

Do not vape around anyone under 18 years of age.
If asked by another member to not vape, or cease vaping within a workshop or to step outside, vapers must comply. Velochicdunord (talk) 17:29, 7 October 2014 (PDT)

I'm changing my position on this - World Health Organization is calling for e-cigarette ban in indoor public spaces, based on carcinogens being 10x that of cigarettes, and a serious threat to minors and pregnant women. Velochicdunord (talk) 11:42, 3 December 2014 (PST)

Proposed Meetings guide

Modified SRC3, based on Dallas Makerspace and Hac DC guidelines Velochicdunord (talk) 11:52, 4 February 2015 (PST)

2013-09-12 standing rule proposal

    • Secretary: standing rule proposal to go into effect upon the submission of a business plan to the landlord: Key holders agreement
      • Key registry- numbered keys must only go to those with a record of keyless dues payed for a minimum period, full contact info recorded and automated payment installed? or flawless payment.
      • keyless/guest membership- $15-$20 dollars for a trial period of time before nominated by members to receive a key. membership must be of a consensus. if a member dissents then the nominator can appeal to the board who may facilitate a discussion between dissenter, a witness of their choice, the nominator/s and nominated.
      • Removal the Board of directors may nominate a key holding member for keyless/guest membership based on continued conflict with those being nominated.

mentors 2014-08-12 maker meeting

MENTORS - New makers mentoring technique/protocol. As persons member with RMM (Red Mountain Makers), the person who sponsors them will (or would be responsible to) mentor or provide a mentor for learning including, but not limited to the following: About RMM, space protocol, processes, 'how-to', 'go-tos' to even aiding them through there 1st project.

We've fallen off using this technique. It's included in our Wild Apricot file structure, but we haven't been connecting the last few new makers to the system adequately well. Need to revisit/revive Velochicdunord (talk) 10:41, 6 December 2015 (EST)

proposal for cleanliness

insert language here:

Proposals for March 27 2016 GM

Add section to standing rules about change:

Rule and Policy Changes

These rules and policies are subject to change. Changes will become effective immediately upon successful vote of adoption by the Board of Directors or by the membership at a membership meeting. A summarized version of these rules will be posted in theSpace, with a link to the full rules.


Proposed policies:

Reference


Dallas Makerspace has a nice page structure for Standing Rules and Policies. Is clear and well written. Suggest adopting similar structure for RMM.